Indexing and OCR
All of the scanning and imaging your company does is useless if the documents you need can not be found. Indexing is the process of cataloging information about each individual document or file. The goal is to set the standards for cataloging so the documents are easy to find during a search. If your staff is having difficulties finding and retrieving electronic documents then these images have been poorly indexed.
The indexing process must be designed with an understanding of the business practice to which the documents belong. Gaining a complete understanding of how the documents are used in each step of its useful life is the foundation of the indexing standards.
OCR or optical character recognition is the automated electronic translation of images that have text into computer or software editable text which would enable word searches. Using OCR technology scanned documents can be indexed quickly and efficiently.
Indexing is one of the steps necessary for a successful electronic document retrieval program. The J. D. Carton team is ready to help your company with its document management issues. It starts with a brief meeting to discuss your goals and wishes. We will perform a free evaluation of your current situation where you will learn what you are doing correctly and where you may want to consider getting help.